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HOSTING THE ANNUAL MEETING

Hosting the Annual Meeting

AC Forum holds its General Assembly and Annual Meeting every year in January. The meeting is hosted by a host city, for which all European cities can apply.

The host city is selected by the AC Forum Board about 14 months before the meeting takes place. They look for a host cities that could be of (future) interest to AC Forum members: it’s is a way for host cities to (re-)introduce themselves to the member associations or share with them innovations and new developments.

There will not be a bid for the 2019 AC Forum General Assembly and Annual Meeting. In 2019 AC Forum celebrates its 20th anniversary. Because of this, the 2019 General Assembly and Annual Meeting will take place in Vienna, Austria, which was also the location of the first AC Forum meeting. 

There will again be a bid for the 2020 AC Forum Annual Meeting and General Assembly. The deadline will be determined at a later time, but will be around October 2018. 

Host city application

  1. The application letter must be submitted by the Convention Bureau, or similar institution of the potential host city, and shall be addressed to the Secretariat of the AC Forum.
  2. The city should have adequate facilities to host large international conventions with a minimum of 2.000 delegates.
  3. The Convention Bureau shall support and organise:
  • Complimentary hotel rooms for approx. 100 delegates for 2 or 3 nights depending upon delegates’ travel arrangements
  • Complimentary meeting rooms in the congress centre:
  • Thursday morning, approx. 10 pax (Board)
  • Thursday afternoon, approx. 30 pax (CEO meeting)
  • Thursday late afternoon, approx. 80 pax (General Assembly)
  • Friday all day Session, approx. 100 pax (Cabaret style room setting)
  • Saturday all day session, approx. 100 pax) (Cabaret style room setting)
  • Complimentary coffee breaks and lunch Friday and Saturday
  • One sponsored gala dinner for all delegates and city and congress centre representatives on Friday
  • One private dinner for AC Forum Members only on Thursday

Typical agenda of an AC Forum General Assembly and Annual Meeting:

Wednesday / Thursday
Arrival

Thursday
10.00 – 14.00      Board Meeting
14.30 – 17.00      CEO Meeting
17.30 – 19.30      General Assembly
20.00 – 22.00      Dinner (AC Forum Members only)

Friday
09.00 – 12.30      Plenary/2-3 streams
12.30 – 14.00      Lunch
14.00 – 18.00      Plenary/2-3 streams
19.30 – 22.30      Sponsored Dinner (for all delegates and city and congress centre representatives)

Saturday
09.00 – 12.30      Plenary/2-3 streams
12.30                   End of meeting and lunch
Afternoon            Optional visit of the congress centre / City tour

Saturday / Sunday          
Departure

For further questions please contact the AC Forum secretariat (secretariat@acforum.net). 

AC Forum Secretariat

Annemieke Heuvink
T: +31 88 75 69555
E: secretariat@acforum.net

Registered Address

AC Forum
c/o Herbst Kinsky Rechtsanwälte GmbH
Dr. Karl Lueger-Platz 5
A-1010 Wien
Austria

Corresponding Address

AC Forum
c/o ECNP Office
Bolognalaan 28
3584 CJ Utrecht
The Netherlands